EL PASO FIREMEN & POLICEMEN'S PENSION BOARD OF TRUSTEES REGULAR MEETING TO BE HELD Wednesday, December 17, 2008 at 1:00 PM El Paso Firemen and Policemen's Pension Fund Office Chase Tower, Suite 1616 201 East Main, El Paso, Texas 79901 AGENDA 1. Call to order. 2. Approve minutes of Board meetings held. A. November 19, 2008 B. November 24, 2008 3. Consideration and approval of the Financial Report for the month ending November 30, 2008. 4. Approve Pension Payrolls: Fire $ 1,616,269.49 Police $ 2,132,965.08 6. Consideration and action on service retirement: A. William J. Duarte Fire Department B. Robert S. Lowe Police Department C. Carlos Rojas Police Department 7. Consideration and action on request for early retirement. Douglas H. Fairbanks, Jr. Police Department 8. Consideration and action on request for Back-Drop retirement. Etor Castillo Fire Department 9. Consideration and action on request for survivor benefits A. Irene Calanche, survivor of Lionel V. Calanche, Police Department B. Alice S. Rodriguez, survivor of William E. Rodriguez, Police Department 10. Discussion and action on the El Paso Firemen & Policemen’s Pension Fund Plan Internal Revenue Code Compliance By-Laws. 11. Discussion and action on up-date on the implementation of the Pension Administration System and related matters by Mr. Andy Flewelling of L.R. Wechsler. 12. Discussion and action on the appropriation of additional financial resources in the amount of $16,500.00 for acceptance testing in connection with the implementation of the Pension Administration System by Mr. Andy Flewelling of L.R. Wechsler. 13. Discussion and action on the appropriation of additional financial resources in the amount of $13,800.00 for continued oversight in connection with the implementation of the Pension Administration System by Mr. Andy Flewelling of L.R. Wechsler. 14. Discussion and action on authorizing a transfer of funds in the amount of $10,000 from Account 4081-Furniture & Fixtures to Account 4071-Computer Hardware in connection with the purchase of recommended disaster recovery equipment. 15. Discussion and action on the Proposed 2009 Administrative Operating Budget as recommended and approved by the Budget & Finance Committee. 16. Discussion and action on Staff merit increases for 2008. 17. Discussion and action on the following items as requested by Chairman Calderazzo. a. Policy requiring on-going continuing education. b. Policy on Board and Committee attendance. c. Description of Roles and Responsibilities of new Trustee members. (time commitment, fiduciary education, etc.) d. Board Governance. (Best practices) e. New and seasoned Trustees. Orientation to new trustees in governance and deepen seasoned Trustees knowledge of governance issues. f. Policy on Board self evaluation criteria. 18. Report of Executive Director. 19. Opportunity for Statements from Retired Members/Public. This portion of the agenda is for members, retirees, beneficiaries or the public to address the Board of Trustees on any subject within the Board's jurisdiction that is not on today's agenda. To address the Board during Non-Agenda Public Comment, you must complete a Request to Speak form and submit it to the Board Secretary before the meeting begins. To address the Board on a subject that is on today's agenda, you must submit a Request to Speak form before the item is called. These forms are located at the receptionist desk. The Chairperson will call your name to address the Board during Non-Agenda Public Comment or when your item is to be heard. Non-Agenda Public Comment is limited to 3 minutes per speaker and 15 minutes per topic. Public testimony on an item on the Agenda is limited to 3 minutes per speaker and 15 minutes per side. Additional time may be granted at the discretion of the Board. 20. Committee Reports: A. Actuary/Audit Committee B. Budget & Finance Committee C. Disability Committee D. Investment Committee E. Personnel Committee 21. For Notation: Cost of Living Adjustments A. Edward A. Aguilar Fire Department B. Carlos Garcia Fire Department C. Alfredo Hernandez Fire Department D. Josefina Bare Police Department E. Miriam Bogle Police Department F. Wade C. Forrister Police Department G. Lisa K. Gailey Police Department H. Phillip D. Gamble Police Department I. Enrique B. Gutierrez Police Department J. Francisco L. Juarez Police Department K. Jesus Pantoja Police Department L. Miguel Villalobos Police Department 22. For Notation: Death of member(s) A. Velma L. Smith Fire Department B. Lionel V. Calanche Police Department 23. For Notation: Refund of Contributions Oscar Gonzalez Police Department 24. For Notation: Payments to Service Providers A. Baillie Gifford (3rd qtr) $90,089.17 25. Adjournment. The Board may retire into EXECUTIVE SESSION pursuant to the Texas Government Code, Section 551.071-551.078 to discuss any of the following: Section 551.071 Consultation with Attorney Section 551.072 Deliberation regarding real property Section 551.073 Deliberation regarding prospective gifts Section 551.074 Personnel matters Section 551.076 Deliberation regarding security devices Section 551.078 Deliberation regarding disability applicant's medical records Posted this 12th of December at 10:00 a.m. ________________________________ Sign Language interpreters will be provided for this meeting upon request. Request must be made to the Pension Office (telephone: 771-8111) a minimum of 24 hours prior to the posted date and time of this meeting. Copies of this agenda will be provided in Braille, large print or audiotape upon request. Request must be made a minimum of 48 hours prior to the posted time and date of the meeting.
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